Every change to a one-to-one lesson triggers a wider timetable chain reaction.
Software for music schools
In a music school,harmony should be felt beyond the classroom too.
One-to-one lessons, combined programs, music theory, room changes and teacher swaps all live in one system.
For the start of term
Start now. Arrive in September with everything in order.
September is the most chaotic moment: new enrollments, new timetables, returning students, and families asking questions. If you start today, by September it already runs on its own.
How to get your academy ready for September →By submitting, you accept our Terms of Service and our Privacy Policy.
The work no one sees
What gets tangled in a music school when there is no system holding it together.
Every mix of instrument and group learning makes billing harder to read.
Every teacher replacement forces you to resend context, students and room details.
In music, the issue is not just the schedule. It is everything the schedule drags with it.
Make-up classes · The use case everyone starts with
Make-up classes, finally without the search
The student cancels
At any time, without calling or messaging. The balance adjusts automatically and the slot opens up instantly.
Another student takes that slot
The system knows which students can access that group. The slot is not lost — it goes to whoever needs it, within the rules you set.
You control who enters which group
Configure once which groups each student can book into, with how much notice and under what conditions. The system applies it every time. No manual exceptions.
How it fits music
Three classic music-school situations, handled without admin improvisation.
Your academic model is already complex enough. The system should simplify it, not add another layer on top.
You need to move four one-to-one lessons because of a recital
Before
You reshuffle them one by one, message each family, update another sheet for the teacher and end up with different versions of the same timetable.
Now
The change appears in the shared agenda and everyone involved sees the new slot without depending on loose messages.
A student combines piano and theory
Before
Their information is split across several lists, with payments and attendance hard to read as a whole.
Now
You manage one student profile, the related plans and the full context of that learner inside the center.
A teacher covers two afternoons of classes
Before
You have to explain groups, rooms and students separately while coordination tries to reconcile attendance and working hours.
Now
The teacher opens their portal and sees classes, rooms and the information needed to start right away.
How many tools do you use to run your center?
Every time something changes, you change it in four places.
When your apps don't talk to each other, your data ends up inconsistent. Clasbi connects everything in one place — when something changes, it changes once.
Alternatives to Excel for managing your academy
What it handles inside
Music-school management that is clearer for direction, teachers and families.
Timetables, rooms and lessons
One-to-one, group and combined lessons all sit inside the same shared schedule.
- Schedules by teacher, room and student
- Instant updates across the whole center
- A shared timetable for coordination and families
Enrollments and learning plans
Register students with one or several learning paths without splitting their record.
- Plans by discipline or attendance frequency
- Online enrollment without paperwork
- One student profile with multiple lessons attached
Changes and make-ups
Handle absences and lesson moves with rules rather than memory.
- Configurable cancellation policy
- Make-up lessons based on real availability
- Automatic impact on schedule and balance
Portal for students and families
Families check schedules and changes where they expect to find them.
- Agenda and notices inside the portal
- Parent mode for minors
- Fewer calls just to confirm schedules
Billing and payment issues
The financial layer stays tied to the student’s real academic setup.
- Memberships, passes or combinations visible
- Payment issues spotted early
- Organized, traceable invoicing
Teachers and locations
The team gets its daily operating view while the business grows without losing structure.
- Teacher portal with attendance and context
- Time tracking from mobile
- Separate rules for multi-site setups
Up and running in one afternoon.
You do not need to prepare anything beforehand. We do it with you.
1
Tell us about your center
In a 30-minute call you walk us through how things work today: classes, payments, cancellations and student policies.
You talk, we take notes.
2
We bring your team on board
We import students, courses and teachers from whatever you already have: Excel, CSV or an export from another platform.
We do it with you. You do not have to prepare anything.
3
We connect your rules
We configure your cancellation policy, balances and payments so Clasbi can apply them for you.
In one session your center works the same way it used to manually, but now automated.
4
Teachers and students join with you
Teachers access their portal. Students and families receive their app invitation with timetable, balance and history.
They do not need to learn a new program. They get what they need where they already expect to find it.
See Clasbi in action
A demo built around your context, your classes, your students and your rules.
Only until July 1, 2026
If it fits your school,join now and activate 6 months free.
Standard offer
3 months free
Active offer now
6 months free
3 months included + 3 extra months when you reserve before the deadline.
After that
5€/teacher/month
By submitting, you accept our Terms of Service and our Privacy Policy.
Music FAQ
Typical questions when a music school starts considering the change.
Yes. It is built for both formats to live together, and for a student to take multiple classes without splitting their management across tools.
Yes. You can configure different plans depending on the lesson type or combination you offer and keep everything attached to the same student.
They follow the policy you define, so changes affect calendar and availability without forcing you to rebuild everything manually.
Yes. Each teacher accesses a portal with their timetable, attendance and the context they need to teach their assigned classes.
Yes. You can organize rooms, timetables and staff by site while still keeping a global view of the business.
Yes. WhatsApp can stay for one-off conversations, while Clasbi keeps timetables, changes and payments organized.
They are not left out. The team can manage their information in Clasbi and use other channels when needed.
Yes. You can start with timetables, rooms, attendance, communication or payments and enable more areas when the team is ready.
Yes. You can send notices by group, teacher, instrument, room or audition, and also to specific people.