Every injury or travel pause becomes a manual exception.
Software for fitness studios and gyms
When a fitness center starts growing,the day-to-day cannot keep running manually.
Memberships, passes, freezes, coach swaps and packed classes all happen inside the system instead of piling up at reception.
For the start of term
Start now. Arrive in September with everything in order.
September is the most chaotic moment: new enrollments, new timetables, returning students, and families asking questions. If you start today, by September it already runs on its own.
How to get your academy ready for September →By submitting, you accept our Terms of Service and our Privacy Policy.
The hidden drag
What gets stuck in a fitness center when everything still runs through you.
Every coach change triggers messages, doubts and outdated attendance.
Every late-opened spot is a class seat you no longer reuse.
When reception carries the whole day-to-day, growth loses momentum.
Make-up classes · The use case everyone starts with
Make-up classes, finally without the search
The student cancels
At any time, without calling or messaging. The balance adjusts automatically and the slot opens up instantly.
Another student takes that slot
The system knows which students can access that group. The slot is not lost — it goes to whoever needs it, within the rules you set.
You control who enters which group
Configure once which groups each student can book into, with how much notice and under what conditions. The system applies it every time. No manual exceptions.
How it fits fitness
Three common moments that move from friction to flow.
The goal is not more follow-up. It is getting rid of the work that should never chase you in the first place.
A coach covers a 7:00 class
Before
Reception updates the spreadsheet, sends a message somewhere and hopes the coach sees the room, class list and capacity in time.
Now
You switch the coach once and their portal shows the class, room and correct roster. Members see the change without extra forwarding.
A member freezes her plan for 15 days
Before
You note it in a message, try not to overcharge her and then have to remember turning it back on when you are already busy elsewhere.
Now
The freeze is applied with an end date. Billing follows your policy and the plan resumes automatically when it should.
A spot opens in the 20:00 class
Before
The seat stays in limbo until someone at reception checks who asked for that slot and reaches out one by one.
Now
Availability becomes visible immediately and another member can book it according to the rules you already set.
How many tools do you use to run your center?
Every time something changes, you change it in four places.
When your apps don't talk to each other, your data ends up inconsistent. Clasbi connects everything in one place — when something changes, it changes once.
Alternatives to Excel for managing your academy
What it handles inside
Your center's day-to-day, without patchwork or disconnected tools.
Classes, rooms and coaches
Your schedule lives in one place and updates for everyone at once.
- Group classes and one-to-one sessions in the same view
- Rooms, class size and groups visible in real time
- Clear calendars for coordination, coaches and members
Memberships, passes and freezes
Manage monthly plans, packs and temporary pauses without recalculating them each time.
- Pricing by plan, service or attendance frequency
- Member passes and available sessions at a glance
- Freezes with automatic resume based on your rules
Cancellations and open spots
Every cancellation updates balance, availability and alerts without improvisation.
- Custom cancellation policy
- Open spots visible so they get reused
- Automatic alerts to the relevant coach
Member communication
Members check schedules, balances and changes without messaging reception.
- Member portal with schedule and balance
- Automatic notifications when something changes
- Fewer repetitive WhatsApp questions
Billing and monthly control
Billing, payment issues and invoices stay centralized so closing the month is not manual.
- Immediate visibility of payment incidents
- Organized, traceable invoicing
- Clean insight into revenue by coach or service
Multi-site business
Each coach sees their work and each location can run under its own rules.
- Coach portal with schedule and attendance
- Time tracking from mobile
- Separate policies by studio or location
Up and running in one afternoon.
You do not need to prepare anything beforehand. We do it with you.
1
Tell us about your center
In a 30-minute call you walk us through how things work today: classes, payments, cancellations and the rules you apply to your members.
You talk, we take notes.
2
We bring your team on board
We import members, classes and coaches from whatever you already have: Excel, CSV or an export from another platform.
We do it with you. You do not need to prepare anything.
3
We connect your rules
We configure your cancellation, balance and payment rules so Clasbi applies them for you.
In one session, your center works the same way it used to manually, but now automated.
4
Coaches and members join with you
Coaches access their portal. Members receive their app invitation with schedule, balance and history.
They do not need to learn a new program: they get what they need where they expect to find it.
See Clasbi in action
A demo built around your context, your classes, your students and your rules.
Only until July 1, 2026
If it fits your fitness center,join now and activate 6 months free.
Standard offer
3 months free
Active offer now
6 months free
3 months included + 3 extra months when you reserve before the deadline.
After that
5€/coach/month
By submitting, you accept our Terms of Service and our Privacy Policy.
Fitness FAQ
What fitness centers usually ask before switching.
Yes. You can run recurring groups, one-to-one sessions, passes and memberships in the same setup without splitting members across tools.
Yes. Clasbi lets you define different billing formulas and assign them to each member depending on the service they bought.
They can follow your own policy. Freezes and automatic restarts help you stop depending on manual reminders.
Yes. Coaches access their schedule, groups and attendance, while coordination keeps a global view without oversharing.
Yes. You can organize spaces, staff and rules by location while keeping a single view of the business.
Yes. WhatsApp can stay for one-off conversations, while Clasbi keeps timetables, changes and payments organized.
They are not left out. The team can manage their information in Clasbi and use other channels when needed.
Yes. You can start with scheduling, capacity, packs, communication or payments and enable more areas when the team is ready.
Yes. You can send notices by group, trainer, room, site or event, and also to specific people.