Send the enrolment form by WhatsApp and get the student record ready in Clasbi
Build the form with the fields your academy needs, send it to the student or family, and let them complete everything from their phone. The data lands in the student record without copy and paste.
Link sent
Record updated
100%
Complete data
No transcription
The change admin feels
Not just another form. Enrolment connected to your operations
A generic form organises responses. Clasbi prevents those responses from having to be copied again.
Before
Loose WhatsApp messages
PDFs or paper forms to review
Data copied into a spreadsheet and then into the system
Incomplete records or transcription errors
With Clasbi
A custom form for each signup
A private link sent through the usual channel
Complete data in the student record
A submission summary to review without rebuilding anything
WhatsApp first, Clasbi after
A simple flow to stop chasing data
The academy decides what to ask. The family completes the form. Clasbi saves the data where the team already works.
Step 1
Choose the fields you need
Name, contact, age, level, course, address, consents or custom fields. Each academy asks only for the data it really uses.
Step 2
Send the link by WhatsApp
The channel stays familiar and convenient for families. The difference is that the data no longer gets trapped in the chat.
Step 3
The student or family completes the form
The form is mobile-friendly, shows your academy identity and reduces missing details with clear fields.
Step 4
Clasbi updates the record automatically
The information enters the system without being typed again. Fewer errors, fewer interruptions and a signup ready to continue.
Related guides
Organise enrolment from first contact to final student record
These guides help you prepare the campaign and understand where time gets lost when data is not connected.
Practical guide
Online enrolment without copying data
How to move from WhatsApp and separate forms to a student record updated directly in the system.
Read the guideSeptember campaign
Prepare September without losing requests
A way to organise renewals, spots, leads and messages before the highest-volume moment.
See preparationFrequently asked questions
Common questions about online enrolment
Can I decide which fields appear in the form?
Yes. The academy configures the fields it needs for each signup: student details, contact, level, course, notes, consents or custom fields.
Do I have to stop using WhatsApp?
No. WhatsApp stays the channel for sending the link and talking to the family. Clasbi prevents important data from staying scattered in the chat.
What happens when the family submits the form?
The completed data updates the corresponding record in Clasbi, so your team can continue the enrolment without transcribing the information.
Does it work for new students and leads?
Yes. The idea is that a person who arrives as a lead can complete the data needed to become a student with an organised record.
Can I ask for consents or academy-specific information?
Yes. You can adapt the form to the information your academy requests, including authorisations, notes or custom fields.
Less admin for every signup
Show us how enrolment works today and we will show you the Clasbi flow
We look at which data you request, where it arrives and where you enter it now. From there, we show how the process would work with online enrolment.
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