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Academy management software

Another day between unread WhatsAppsand messy spreadsheets?

The academy management platform that connects schedules, attendance, class changes, make-ups and payments.

Built for tutoring, language and music academies, and other education centers.
Start with Clasbi·3 free months
Watch the Clasbi demo

A quick preview of Clasbi. Click to switch to the full walkthrough right inside the hero.

For the start of term

Start now. Arrive in September with everything in order.

September is the most chaotic moment: new enrollments, new timetables, returning students, and families asking questions. If you start today, by September it already runs on its own.

How to get your academy ready for September →

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WHY CLASBI?

The same old problems, finally handled with Clasbi.

Three typical moments that used to land on your desk and now resolve themselves without you.

Situaciones habituales en la gestión de una academia

A cancellation on Sunday at 22:30

Before

The WhatsApp comes in. You reply the next morning. You adjust the student balance, free up the spot, notify the teacher and check whether a penalty applies. The room sits empty and the teacher?s time is wasted.

Now

The student cancels from the app: balance updated, spot released, teacher notified and policy applied instantly. Another student takes the opening and makes up their class. You only review it on Monday afternoon if you feel like it.

A Wednesday morning

Before

A new teacher does not know which room their first class is in. They text you, wait for you to see it, and you reply. Class starts ten minutes late and parents notice.

Now

The teacher opens the app, sees today?s timetable with the room and assigned students, marks attendance and starts. You do not even realize it was their first class.

One event. 90 families to notify.

Before

You create a WhatsApp broadcast list. You try to remember who's already in it. You send in groups of five. Some don't see it. You repeat it the following week.

Now

Filter by group or event, send a notification in two clicks. All 90 families receive it instantly. No manual lists, no resending, no keeping track of anyone.

Make-up classes · The use case everyone starts with

Make-up classes, finally without the search

The student cancels

At any time, without calling or messaging. The balance adjusts automatically and the slot opens up instantly.

Another student takes that slot

The system knows which students can access that group. The slot is not lost — it goes to whoever needs it, within the rules you set.

You control who enters which group

Configure once which groups each student can book into, with how much notice and under what conditions. The system applies it every time. No manual exceptions.

How to manage make-up classes in your academy

Daily management, connected

Everything you need to run your academy without chasing information.

Everyone sees the same timetable

Classes and schedules

Update a change once and teachers, students and families all see it.

  • Room, teacher and timetable changes visible instantly
  • Rooms, groups and courses in one calendar
  • A single agenda for teachers and students
Every student set up correctly

Enrollments, fees and passes

Add a student once and connect their fee, group and timetable.

  • Online enrollment without paperwork or queues
  • Passes and pricing by plan type
  • Pauses and freezes with automatic reactivation
Your rules, applied every time

Absences and make-up classes

A reported absence updates credit, frees the spot and applies your policy.

  • Flexible balance usage rules
  • Automatic alerts for the teacher
  • Spot booking based on live availability
Fewer repeated questions

Students and families informed

Timetables, balances and notices are available without messaging you.

  • WhatsApp assistant 24/7Coming soon
  • Student portal and parent mode
  • Automatic notices and notifications
Know what is paid and what is not

Payments and invoicing

Spot overdue fees and keep income, expenses and invoices centralized.

  • Contracted hours compared with hours worked
  • Built-in VerifactuComing soon
  • Income, expenses and overdue payments always up to date
Everyone sees what they need

Teachers and locations

Teachers see their day while you keep a complete view of the academy.

  • Compliant time tracking from mobile
  • Teacher portal with exactly what they need
  • Multi-site management with isolated rules and data

How many tools do you use to run your center?

Every time something changes, you change it in four places.

When your apps don't talk to each other, your data ends up inconsistent. Clasbi connects everything in one place — when something changes, it changes once.

Alternatives to Excel for managing your academy
Illustration — disconnected tools converging into Clasbi

Up and running in one afternoon.

You do not need to prepare anything beforehand. We do it with you.

1

Tell us about your center

In a 30-minute call, you tell us how things work today: schedules, make-up classes, payments and student policies.

You talk, we take notes.

Step 1 of 4

Request a demo

A demo built around your context, your classes, your students and your rules.

Start with Clasbi.

First months

3 months free

After that

5€/teacher/month

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FAQ

What people usually ask us

When a student misses or cancels a class, Clasbi automatically deducts it from their balance and frees up the slot. Students can book a make-up from the app, within the limits you set — how many attempts are allowed and within what timeframe. No WhatsApp, no spreadsheet, no manual searching.
Generic software does not understand what a missed class, a pending make-up, or a month-end close looks like in an academy. Clasbi is built for the real day-to-day of a training center — absences, balances, make-ups, groups, and cancellation policies included. If you tried another tool and went back to Excel, the problem was not you — the software was not built for what you do.
Your day-to-day keeps running during onboarding. We do not ask you to pause the center or spend extra time outside your schedule. We configure Clasbi in parallel and only open it to the team when everything is ready.
Yes. We adapt cancellations, make-ups and pauses to the way your center works.
Yes. You can keep WhatsApp for one-off conversations and keep timetables, payments and important changes organized in Clasbi.
They are not left out. The center can manage their information in Clasbi and use other channels when needed.
Yes. You can start with timetables, attendance or payments and enable more areas when the team is comfortable.
Yes. You can send notices by group, teacher, class or site, and also to specific people.
They should not. Teachers see their timetable, classes and attendance ready to mark, without unnecessary screens.
Each teacher clocks in and out from mobile. The record is saved and can be exported when needed.
Yes. We provide encryption in transit and at rest, daily backups and EU-based hosting. We comply with GDPR and LOPDGDD.
Yes, at any time and with no penalty. Your data is deleted or blocked unless legal retention obligations apply.

What is behind Clasbi

We build software. But above all, we listen.

We are a team of technology, design and product specialists. We build software, but our work starts by listening, understanding how each center operates and identifying where we can add the most value. We have also attended academies since childhood, so we know firsthand how much time gets lost between spreadsheets, messages and class organization.

That is why we created Clasbi: an application that adapts to the way each academy works, rather than the other way around.

How we work

We listen

We learn how your academy works and where we can help.

We build

We turn real problems into concrete improvements within the application.

We learn again

We keep talking with you to understand what works and how we can improve.

You speak with the people building Clasbi, not salespeople, so Clasbi can evolve by listening to what your academy needs.