Every new maths or English group means manually rebuilding schedules, rooms and teacher coordination.
Software for tutoring academies
In a tutoring academy,coordination should not steal time from teaching.
Subject-based groups and school stages, timetable changes, make-up lessons and families asking about progress: everything organized in one place.
For the start of term
Start now. Arrive in September with everything in order.
September is the most chaotic moment: new enrollments, new timetables, returning students, and families asking questions. If you start today, by September it already runs on its own.
How to get your academy ready for September →By submitting, you accept our Terms of Service and our Privacy Policy.
The work no one sees
What gets stuck in a tutoring academy when everything is coordinated by hand.
Every absence starts a new conversation about whether it gets made up, justified or discounted.
Every family asks for context because attendance, payments and notices live separately.
Make-up classes · The use case everyone starts with
Make-up classes, finally without the search
The student cancels
At any time, without calling or messaging. The balance adjusts automatically and the slot opens up instantly.
Another student takes that slot
The system knows which students can access that group. The slot is not lost — it goes to whoever needs it, within the rules you set.
You control who enters which group
Configure once which groups each student can book into, with how much notice and under what conditions. The system applies it every time. No manual exceptions.
How it fits tutoring
Less manual follow-up. More clarity for staff and families.
It makes even more sense when several school stages, several subjects and a timetable that keeps moving all coexist.
September starts with primary, lower secondary and upper secondary groups
Before
Enrollments, room availability and new groups get split across forms, sheets and separate conversations.
Now
You enroll students, place them into the right group and the team starts from day one with schedules and families already aligned.
A student misses maths support and asks for a make-up
Before
You look for equivalent openings, check whether it fits your policy, message the family and end up resolving it across several channels.
Now
Attendance is recorded, the policy is already defined and compatible availability appears according to the rules you set.
A teacher covers two afternoons during exam season
Before
You rebuild the timetable, notify each group and hope no one keeps an outdated version.
Now
You update the calendar once and teachers, students and families all see it, without extra chasing.
How many tools do you use to run your center?
Every time something changes, you change it in four places.
When your apps don't talk to each other, your data ends up inconsistent. Clasbi connects everything in one place — when something changes, it changes once.
Alternatives to Excel for managing your academy
What it handles inside
A more organized tutoring academy.
And less dependent on manual coordination.
Subjects, groups and timetables
Organize classes by group, classroom, school stage and teacher.
- Groups by subject and school stage
- Views by teacher, group or classroom in real time
- Schedule changes visible instantly across the center
Enrollments, levels and fees
A new student no longer opens several separate admin tasks.
- Enrollments and renewals
- Pricing by frequency, subject or school stage
- Student records managed from a single profile
Attendance and make-up lessons
Track absences, justifications and make-up lessons without deciding each case from scratch.
- Attendance logs by teacher and group
- Make-up lessons based on policy and real availability
- Teacher swaps and justified absences visible for coordination
Communication with families
Families can see schedules, notices and academic context without asking through multiple channels.
- Parent mode for minors
- Automatic notifications
- Messages and documents in one place
Billing, receipts and follow-up
Monthly fees and pending payments, in one place.
- Recurring and one-off charges under control
- Issues and unpaid balances visible
- Organized, traceable invoicing
Teachers and planning
Each teacher sees their groups while coordination keeps the full picture.
- Teacher portal with timetable and attendance
- Compliant time tracking from mobile
- Multi-site support with separate rules and data if you grow
Up and running in one afternoon.
You do not need to prepare anything beforehand. We do it with you.
1
Tell us about your center
In a 30-minute call you walk us through how things work today: classes, payments, cancellations and student policies.
You talk, we take notes.
Step 1 of 4
See Clasbi in action
A demo built around your context, your classes, your students and your rules.
Only until July 1, 2026
If it fits your school,join now and activate 6 months free.
Standard offer
3 months free
Active offer now
6 months free
3 months included + 3 extra months when you reserve before the deadline.
After that
5€/teacher/month
By submitting, you accept our Terms of Service and our Privacy Policy.
Tutoring FAQ
Common questions before introducing it in a tutoring academy.
Yes. You can organize groups by school stage and subject without splitting management across different tools.
Yes. Clasbi supports recurring groups and one-to-one lessons inside the same system while keeping schedule, attendance and billing aligned.
We define your policy during onboarding and the platform applies notice windows, compatibilities and availability so you do not need to improvise every time.
Yes. Families get access to the context they need, including schedules, relevant changes and centralized communication when you work with minors.
Yes. During setup we import students, groups and teachers from the files you already use so you do not start from scratch.
Yes. WhatsApp can stay for one-off conversations, while Clasbi keeps timetables, changes and payments organized.
They are not left out. The team can manage their information in Clasbi and use other channels when needed.
Yes. You can start with scheduling, attendance, make-ups, communication or payments and enable more areas when the team is ready.
Yes. You can send notices by group, teacher, student, site or one-off session, and also to specific people.