A padel school handles absences, rain and fees without WhatsApp when each student, their lesson, their balance and their fee live in one place, with rules the school sets. The student reports it from their app, the place frees up and they make it up in a slot at their level. If it rains, you cancel the lesson and the group finds out on its own.
That is how padel schools that use Clasbi for padel and tennis schools do it. This article covers how they solve it, which part of the spreadsheet and the chats it replaces, and what changes if your school does not offer make-ups.
What happens when a student misses a lesson?
The student reports the absence from their app and, under the school’s policy, keeps the lesson to make up. Their place frees up and another student at that level books it. They then check the slots in the groups they are allowed into and request a place in one of them. In how to manage make-up classes without WhatsApp we explain how to define the deadline, the limit of pending lessons and the compatible groups, and there are two free make-up policy templates to start from.
If your school does not offer make-ups, as is the case at many indoor clubs, Clasbi fits just the same: the absence is recorded and the school decides whether it gives the right to a make-up or not. What you gain is knowing who misses, how often, and who has not shown up for weeks before they cancel. The guide on what a class booking software should include for your center helps you decide which rules to set for cancellations and waiting lists.
What happens when it rains?
You cancel the lesson in Clasbi and the students in the group get the notice straight away. Each student’s balance is adjusted under your make-up policy. You do not message people one by one or note on a sheet who has a lesson owed after every rainy afternoon.
How do you collect fees, leagues and packs without chasing anyone?
Each student has their monthly fee, league fee or class pack recorded in Clasbi. You see which fees are paid and which are pending on one screen, and the payment is recorded on the student’s profile. You only call the people who really need it.
What used to live in a spreadsheet is now visible at a glance: who pays a monthly fee, who pays the league fee and who has a pack.
What changes in the school’s day-to-day?
It changes where the information lives. Coordination sees payments and the month’s billing, each coach sees their schedule and who is coming to each lesson, and the student checks their lessons and requests a place within your rules.
| Moment | Before | With Clasbi |
|---|---|---|
| A student misses a lesson | They message you, you look for a class at their level with space and confirm it by hand | They report it from their app and, under your policy, keep the lesson to make up |
| It rains and you cancel the lesson | You message each person and note on a sheet who has a lesson owed | You cancel the lesson and the group gets the notice straight away |
| The 20th comes and fees are unpaid | You check the spreadsheet and message each person | You see each student’s pending fees on one screen |
| The coach starts a lesson | The student list lives in a chat | They see their schedule and who is coming to each lesson |
How much does it cost and how does a padel school get started with Clasbi?
Clasbi costs €5 per coach per month, VAT included, after 3 free months and with no lock-in. A school with four coaches pays €20 a month once the trial ends. In how much academy management software costs we compare this model with charging per student or per lesson.
Getting started begins with a 30-minute call. You tell us how you work and what rules you have. With whatever information you have, be it a spreadsheet or a notebook, we add it to Clasbi: students, groups and coaches, and the school is up and running in 72 hours. You can start with schedules and fees and add the rest at your team’s pace.
